Fair Registration Practices Report - Lawyers 2016

The answers seen below were submitted to the OFC by the regulated professions.

This Fair Registration Practices Report was produced as required by:

  • the Fair Access to Regulated Professions and Compulsory Trades Act (FARPACTA) s. 20 and 23(1), for regulated professions named in Schedule 1 of FARPACTA
  • the Health Professions Procedural Code set out in Schedule 2 of the Regulated Health Professions Act (RHPA)
    s. 22.7 (1) and 22.9(1), for health colleges. 

Index

  1. Qualitative Information
  2. Quantitative Information

1. Qualitative Information

a) Requirements for registration, including acceptable alternatives

i. Describe any improvements / changes implemented in the last year.

No changes this year

ii. Describe the impact of the improvements / changes on applicants.

No changes this year

iii. Describe the impact of the improvements / changes on your organization.

No changes this year

b) Assessment of qualifications

i. Describe any improvements / changes implemented in the last year.

No changes this year

ii. Describe the impact of the improvements / changes on applicants.

No changes this year

iii. Describe the impact of the improvements / changes on your organization.

No changes this year

c) Provision of timely decisions, responses, and reasons

i. Describe any improvements / changes implemented in the last year.

No changes this year

ii. Describe the impact of the improvements / changes on applicants.

No changes this year

iii. Describe the impact of the improvements / changes on your organization.

No changes this year

d) Fees

i. Describe any improvements / changes implemented in the last year.

No changes this year

ii. Describe the impact of the improvements / changes on applicants.

No changes this year

iii. Describe the impact of the improvements / changes on your organization.

No changes this year

e) Timelines

i. Describe any improvements / changes implemented in the last year.

No changes this year

ii. Describe the impact of the improvements / changes on applicants.

No changes this year

iii. Describe the impact of the improvements / changes on your organization.

No changes this year

f) Policies, procedures and/or processes, including by-laws

i. Describe any improvements / changes implemented in the last year.

No changes this year

ii. Describe the impact of the improvements / changes on applicants.

No changes this year

iii. Describe the impact of the improvements / changes on your organization.

No changes this year

g) Resources for applicants
i. Describe any improvements / changes implemented in the last year.

A new Examination Orientation Video has been created to guide candidates through key protocols and procedures related to the licensing examinations. The video is available on the Law Society’s website in both French and English. A transcript of the video is also available.

ii. Describe the impact of the improvements / changes on applicants.

The video is a resource to assist candidates in their preparations for the licensing examination. The video addresses frequently asked questions and provides sample visuals so candidates know what to expect on the day of the licensing examination.

iii. Describe the impact of the improvements / changes on your organization.

The video allows the Law Society to continue to support candidates in their completion of the licensing process.

h) Review or appeal processes

i. Describe any improvements / changes implemented in the last year.

No changes this year

ii. Describe the impact of the improvements / changes on applicants.

No changes this year

iii. Describe the impact of the improvements / changes on your organization.

No changes this year

i) Access to applicant records

i. Describe any improvements / changes implemented in the last year.

No changes this year

ii. Describe the impact of the improvements / changes on applicants.

No changes this year

iii. Describe the impact of the improvements / changes on your organization.

No changes this year

j) Training and resources for registration staff, Council, and committee members
i. Describe any improvements / changes implemented in the last year. 

Law Society staff attended a number of relevant conferences, training events and regulatory industry events, including but not limited to Ontario Regulators for Access Consortium (ORAC) Managing Cultural Differences Workshops, ORAC sessions on top legal issues for regulators and testing accommodations, Council on Licensure, Enforcement and Regulation (CLEAR) Annual conference, National Association of Law Placement (NALP) meetings, Schulich School of Business Certificate in Management Skills for Supervisors, and Ontario University Registrars Association (OURA) conference.

ii. Describe the impact of the improvements / changes on applicants.

Staff remain apprised of best practices in registration, licensure and accommodation and apply these principles to their handling of candidate applications. 

iii. Describe the impact of the improvements / changes on your organization.

Staff remain apprised of best practices in registration, licensure and accommodation and apply these principles to their handling of candidate applications. 

k) Mutual recognition agreements

i. Describe any improvements / changes implemented in the last year.

No changes this year

ii. Describe the impact of the improvements / changes on applicants.

No changes this year

iii. Describe the impact of the improvements / changes on your organization.

No changes this year

l) Other (include as many items as applicable)

i. Describe any improvements / changes implemented in the last year.

No changes this year

ii. Describe the impact of the improvements / changes on applicants.

No changes this year

iii. Describe the impact of the improvements / changes on your organization.

No changes this year

m) Describe any registration-related improvements/changes to your enabling legislation and/or regulations in the last year

No changes this year

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2. Quantitative Information

a) Languages

Indicate the languages in which application information materials were available in the reporting year.

Language Yes/No
English Yes
French Yes
Other (please specify)  

Additional comments:

b) Gender of applicants 

Indicate the number of applicants in each category as applicable.

Gender Number of Applicants
Male  1016
Female  1286
None of the above 0

Additional comments:

c) Gender of members 

Indicate the number of members in each category as applicable. Select the option that best corresponds to the terminology used by your organization.

Gender Number of Members
Male 33045
Female 23274
None of the above 0

Additional comments: 

d) Jurisdiction where applicants obtained their initial education 

Indicate the number of applicants by the jurisdiction where they obtained their initial education1 in the profession or trade.

Ontario Other Canadian Provinces USA Other International Unknown Total
1386 293 96 Afghanistan 1
Argentina 2
Australia 74
Bangladesh 3
Barbados 2
Brazil 3
Cayman Islands 1
China 7
Cyprus 1
Egypt 2
Ghana 1
Guyana 1
Hong Kong 5
India 45
Iran 1
Ireland 5
Jamaica 5
Kazakhstan 1
Mauritius 1
Mexico 5
Nepal 1
Netherlands 1
Nigeria 17
Pakistan 11
Philippines 2
Russia 1
S. Africa 1
Spain 1
Sri Lanka 10
Sweden 1
Syrian Arab Republic 1
Trinidad 1
Turkey 2
Uganda 3
Ukraine 1
U.K. 305
Venezuela 2

Total 
527
 
0 2302 

1 Recognizing that applicants may receive their education in multiple jurisdictions, for the purpose of this question, include only the jurisdiction in which an entry-level degree, diploma or other certification required to practice the profession or trade was obtained.

Additional comments:

e) Jurisdiction where applicants who became registered members obtained their initial education 

Indicate the number of applicants who became registered members in the reporting year by the jurisdiction where they obtained their initial education1 in the profession or trade.

Ontario Other Canadian Provinces USA Other International Unknown Total
1313 249 90

Australia 68
Bangladesh 3
Barbados 1
Brazil 1
China 1
Germany 1
Guyana 1
Hong Kong 3
India 29
Iran 1
Ireland 4
Isreal 4
Italy 2
Jamaica 1
Nepal 1
Nigeria 11
Pakistan 12
Philippines 5
Russia 3
S. Africa 3
Sri Lanka 4
Sudan 1
Trinidad 1
U.K. 269
Venezuela 1

Total 431

0 2083 

1 Recognizing that applicants may receive their education in multiple jurisdictions, for the purpose of this question, include only the jurisdiction in which an entry-level degree, diploma or other certification required to practice the profession or trade was obtained.

Additional comments:

f) Jurisdiction where members were initially trained 

Indicate the total number of registered members by jurisdiction where they obtained their initial education1 in the profession or trade.

Ontario Other Canadian Provinces USA Other International Unknown Total
44113 8292 0 Other 3590 324 56319 

1 Recognizing that applicants may receive their education in multiple jurisdictions, for the purpose of this question, include only the jurisdiction in which an entry-level degree, diploma or other certification required to practice the profession or trade was obtained.

Additional comments:

The Law Society's Membership database does not track country of training outside of Canada. Therefore, the number of lawyer licensees trained in the USA is not known and is included in the 'Other International' figure above.

g) Applications processed

Indicate the number of applications your organization processed in the reporting year:

Jurisdiction where applicants were initially trained in the profession (before they were granted use of the protected title or professional designation in Ontario)
from January 1st to December 31st of the reporting year  Ontario Other Canadian Provinces USA Other International Unknown Total
New applications received 1386 293 96 527 0 2302
Applicants actively pursuing licensing (applicants who had some contact with your organization in the reporting year) 1915 422 169 1098 0 3604
Inactive applicants (applicants who had no contact with your organization in the reporting year) 0 0 0 0 0 0
Applicants who met all requirements and were authorized to become members but did not become members 0 0 0 0 0 0
Applicants who became FULLY registered members 1313 249 90 431 0 2083
Applicants who were authorized to receive an alternative class of licence3 but were not issued a licence 0 0 0 0 0 0
Applicants who were issued an alternative class of licence3 0 11 0 0 0 11

1 An alternative class of licence enables its holder to practice with limitations, but additional requirements must be met in order for the member to be fully licensed.

Additional comments:

Pursuant to By-Law 4, candidates are entitled to 3 years to complete the licensing process requirements. Therefore, the number of candidates actively pursuing licensing at any given time will exceed the number of applicants in a reporting period.

h) Classes of certificate/license

Indicate and provide a description of the classes of certificate/license offered by your organization.

You must specify and describe at least one class of certificate/license (on line a) in order for this step to be complete.

# Certification Description
a) L1 A licensee who holds a class L1 Licence is entitled to practise law in Ontario as a barrister and solicitor.

b) L2 A licensee who holds a Class L2 Licence is entitled to practise law in Ontario as a barrister and solicitor in the employ of the Attorney General for Ontario, or if appointed under the Crown Attorneys Act, as a Crown Attorney or as an assistant Crown Attorney.

c) L3 A licensee who holds a Class L3 Licence must be a member of the Barreau du Quebec in good standing and as a member of the Ontario Bar, would be restricted to practice Quebec civil law and Canadian Federal law as a barrister and solicitor of Ontario.

Additional comments:

i) Reviews and appeals processed

State the number of reviews and appeals your organization processed in the reporting year (use only whole numbers; do not enter commas or decimals).

Jurisdiction where applicants were initially trained in the profession (before they were granted use of the protected title or professional designation in Ontario)

from January 1st to December 31st of the reporting year  Ontario Other Canadian Provinces USA Other International Unknown Total
Applications that were subject to an internal review or that were referred to a statutory committee of your governing council, such as a Registration Committee 123 25 11 32 0 191
Applicants who initiated an appeal of a registration decision 0 0 0 0 0 0
Appeals heard 0 0 0 0 0 0
Registration decisions changed following an appeal 0 0 0 0 0 0

Additional comments:

j) Paid Staff

In the table below, enter the number of paid staff employed by your organization in the categories shown, on December 31 of the reporting year.

When providing information for each of the categories in this section, you may want to use decimals if you count your staff using half units. For example, one full-time employee and one part-time employee might be equivalent to 1.5 employees.

You can enter decimals to the tenths position only. For example, you can enter 1.5 or 7.5 but not 1.55 or 7.52.

Category Staff
Total staff employed by the regulatory body                     604
Staff involved in appeals process 170
Staff involved in registration process 38

Additional comments:

The number of staff indicated in the Appeals Process area above refers the department that handles the Good Character Review procedures, which are a pre-requisite to licensure.

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If you have specific questions about the Licensing Process, you may contact:

Licensing and Accreditation - Professional Development and Competence Department
The Law Society of Upper Canada
130 Queen Street West, Toronto, Ontario M5H 2N6
Email: licensingprocess@lsuc.on.ca
Telephone: 416-947-3315 Toll Free: 1-800-668-7380, extension 3315