Fair Registration Practices Report - Paralegals 2016

The answers seen below were submitted to the OFC by the regulated professions. 

This Fair Registration Practices Report was produced as required by:

  • the Fair Access to Regulated Professions and Compulsory Trades Act (FARPACTA) s. 20 and 23(1), for regulated professions named in Schedule 1 of FARPACTA
  • the Health Professions Procedural Code set out in Schedule 2 of the Regulated Health Professions Act (RHPA)
    s. 22.7 (1) and 22.9(1), for health colleges.

Index

  1. Qualitative Information 
  2. Quantitative Information 

1. Qualitative Information

a) Requirements for registration, including acceptable alternatives

i. Describe any improvements / changes implemented in the last year.

No changes this year. 

ii. Describe the impact of the improvements / changes on applicants.

No changes this year.

iii. Describe the impact of the improvements / changes on your organization.

No changes this year.

b) Assessment of qualifications

i. Describe any improvements / changes implemented in the last year.

No changes this year

ii. Describe the impact of the improvements / changes on applicants.

No changes this year

iii. Describe the impact of the improvements / changes on your organization.

No changes this year

c) Provision of timely decisions, responses, and reasons

i. Describe any improvements / changes implemented in the last year.

No changes this year

ii. Describe the impact of the improvements / changes on applicants.

No changes this year

iii. Describe the impact of the improvements / changes on your organization.

No changes this year

d) Fees

i. Describe any improvements / changes implemented in the last year.

No changes this year

ii. Describe the impact of the improvements / changes on applicants.

No changes this year

iii. Describe the impact of the improvements / changes on your organization.

No changes this year

e) Timelines

i. Describe any improvements / changes implemented in the last year.

No changes this year

ii. Describe the impact of the improvements / changes on applicants.

No changes this year

iii. Describe the impact of the improvements / changes on your organization.

No changes this year

f) Policies, procedures and/or processes, including by-laws

i. Describe any improvements / changes implemented in the last year.

No changes this year

ii. Describe the impact of the improvements / changes on applicants.

No changes this year

iii. Describe the impact of the improvements / changes on your organization.

No changes this year

g) Resources for applicants

i. Describe any improvements / changes implemented in the last year.

The Law Society delivered its annual live webcast to paralegal candidates regarding licensing policies and protocols on October 4, 2016. The webcast remains available on demand.

A new Examination Orientation Video has been created to guide candidates through key protocols and procedures related to the licensing examination. The video is available on the Law Society’s website in both French and English. A transcript of the video is also available. 

ii. Describe the impact of the improvements / changes on applicants.

The video is a resource to assist candidates in their preparations for the licensing examination. The video addresses frequently asked questions and provides sample visuals so candidates know what to expect on the day of the examination.

iii. Describe the impact of the improvements / changes on your organization.

The video allows the Law Society to continue to support candidates in their completion of the licensing process.  

h) Review or appeal processes

i. Describe any improvements / changes implemented in the last year.

No changes this year

ii. Describe the impact of the improvements / changes on applicants.

No changes this year

iii. Describe the impact of the improvements / changes on your organization.

No changes this year

i) Access to applicant records

i. Describe any improvements / changes implemented in the last year.

No changes this year

ii. Describe the impact of the improvements / changes on applicants.

No changes this year

iii. Describe the impact of the improvements / changes on your organization.

No changes this year

j) Training and resources for registration staff, Council, and committee members

i. Describe any improvements / changes implemented in the last year.

Law Society staff attended a number of relevant conferences, training events and regulatory industry events, including but not limited to Ontario Regulators for Access Consortium (ORAC) Managing Cultural Differences Workshops, ORAC sessions on top legal issues for regulators and testing accommodations, Council on Licensure, Enforcement and Regulation (CLEAR) Annual conference, National Association of Law Placement (NALP) meetings, Schulich School of Business Certificate in Management Skills for Supervisors, and Ontario University Registrars Association (OURA) conference.

ii. Describe the impact of the improvements / changes on applicants.

Staff remain apprised of best practices in registration, licensure and accommodation and apply these principles to their handling of candidate applications.

iii. Describe the impact of the improvements / changes on your organization.

Staff remain apprised of best practices in registration, licensure and accommodation and apply these principles to their handling of candidate applications.

k) Mutual recognition agreements

i. Describe any improvements / changes implemented in the last year.

No changes this year

ii. Describe the impact of the improvements / changes on applicants.

No changes this year

iii. Describe the impact of the improvements / changes on your organization.

No changes this year

l) Other (include as many items as applicable)

i. Describe any improvements / changes implemented in the last year.

No changes this year

ii. Describe the impact of the improvements / changes on applicants.

No changes this year

iii. Describe the impact of the improvements / changes on your organization.

No changes this year

m) Describe any registration-related improvements/changes to your enabling legislation and/or regulations in the last year

No changes this year

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2. Quantitative Information

a) Languages

Indicate the languages in which application information materials were available in the reporting year.

Language Yes/No
English Yes
French Yes
Other (please specify)  

Additional comments:

b) Gender of applicants 

Indicate the number of applicants in each category as applicable.

Gender Number of Applicants
Male 357
Female 1003
None of the above 0

Additional comments:

c) Gender of members 

Indicate the number of members in each category as applicable. Select the option that best corresponds to the terminology used by your organization.

Gender Number of Members
Male  3575
Female 6159
None of the above 0

Additional comments: 

d) Jurisdiction where applicants obtained their initial education 

Indicate the number of applicants by the jurisdiction where they obtained their initial education1 in the profession or trade.

Ontario Other Canadian Provinces USA Other International Unknown Total
1360 0 0 n/a 0
Total 0
 
0 1360 

1 Recognizing that applicants may receive their education in multiple jurisdictions, for the purpose of this question, include only the jurisdiction in which an entry-level degree, diploma or other certification required to practice the profession or trade was obtained.

Additional comments:

e) Jurisdiction where applicants who became registered members obtained their initial education 

Indicate the number of applicants who became registered members in the reporting year by the jurisdiction where they obtained their initial education1 in the profession or trade.

Ontario Other Canadian Provinces USA Other International Unknown Total
994 0 0 n/a 0
Total 0
0 994

1 Recognizing that applicants may receive their education in multiple jurisdictions, for the purpose of this question, include only the jurisdiction in which an entry-level degree, diploma or other certification required to practice the profession or trade was obtained.

Additional comments:

f) Jurisdiction where members were initially trained 

Indicate the total number of registered members by jurisdiction where they obtained their initial education1 in the profession or trade.

Ontario Other Canadian Provinces USA Other International Unknown Total
9734   0 n/a 0
Total 0
0 9734

1 Recognizing that applicants may receive their education in multiple jurisdictions, for the purpose of this question, include only the jurisdiction in which an entry-level degree, diploma or other certification required to practice the profession or trade was obtained.

Additional comments:

g) Applications processed

Indicate the number of applications your organization processed in the reporting year:

Jurisdiction where applicants were initially trained in the profession (before they were granted use of the protected title or professional designation in Ontario)
from January 1st to December 31st of the reporting year  Ontario Other Canadian Provinces USA Other International Unknown Total
New applications received 1360 0 0 0 0 1360
Applicants actively pursuing licensing (applicants who had some contact with your organization in the reporting year) 1322 0 0 0 0 1322
Inactive applicants (applicants who had no contact with your organization in the reporting year) 0 0 0 0 0 0
Applicants who met all requirements and were authorized to become members but did not become members 0 0 0 0 0 0
Applicants who became FULLY registered members 994 0 0 0 0 994
Applicants who were authorized to receive an alternative class of licence3 but were not issued a licence 0 0 0 0 0 0
Applicants who were issued an alternative class of licence3 0 0 0 0 0 0

1 An alternative class of licence enables its holder to practice with limitations, but additional requirements must be met in order for the member to be fully licensed.

Additional comments:

Pursuant to By-Law 4, candidates are entitled to 3 years to complete the licensing process requirements. Therefore, the number of candidates actively pursuing licensing at any given time will exceed the number of applicants in a reporting year.

h) Classes of certificate/license

Indicate and provide a description of the classes of certificate/license offered by your organization.

You must specify and describe at least one class of certificate/license (on line a) in order for this step to be complete.

# Certification Description
a) P1
A licensee who holds a P1 Licence is entitled to:
 
1. Give a party advice on his, her or its legal interests, rights or responsibilities with respect to a proceeding or the subject matter of a proceeding.
 
2. Represent a party before,
    i. in the case of a proceeding in the Small Claims Court, before the Small Claims Court,
    ii. in the case of a proceeding under the Provincial Offences Act, before the Ontario Court of Justice,
    iii in the case of a proceeding under the Criminal Code, before a summary conviction court,
    iv. in the case of a proceeding before a tribunal established under an Act of the Legislature of Ontario or under an Act of Parliament, before the tribunal, and
    v. in the case of a proceeding before a person dealing with a claim or a matter related to a claim, before the person.
 
3. Anything mentioned in subsection 1 (7) of the Act, provided the activity is required by the rules of procedure governing a proceeding.
 
4. Select, draft, complete or revise, or assist in the selection, drafting, completion or revision of, a document for use in a proceeding.
 
5. Negotiate a party’s legal interests, rights or responsibilities with respect to a proceeding or the subject matter of a proceeding.
 
6. Select, draft, complete or revise, or assist in the selection, drafting, completion or revision of, a document that affects a party’s legal interests, rights or responsibilities with respect to a proceeding or    
    the subject matter of a proceeding.

 

Additional comments:

i) Reviews and appeals processed

State the number of reviews and appeals your organization processed in the reporting year (use only whole numbers; do not enter commas or decimals).

Jurisdiction where applicants were initially trained in the profession (before they were granted use of the protected title or professional designation in Ontario)

from January 1st to December 31st of the reporting year  Ontario Other Canadian Provinces USA Other International Unknown Total
Applications that were subject to an internal review or that were referred to a statutory committee of your governing council, such as a Registration Committee 257 0 0 0 0 257
Applicants who initiated an appeal of a registration decision 0 0 0 0 0 0
Appeals heard 0 0 0 0 0 0
Registration decisions changed following an appeal 0 0 0 0 0 0

Additional comments:

j) Paid Staff

In the table below, enter the number of paid staff employed by your organization in the categories shown, on December 31 of the reporting year.

When providing information for each of the categories in this section, you may want to use decimals if you count your staff using half units. For example, one full-time employee and one part-time employee might be equivalent to 1.5 employees.

You can enter decimals to the tenths position only. For example, you can enter 1.5 or 7.5 but not 1.55 or 7.52.

Category Staff
Total staff employed by the regulatory body                 604
Staff involved in appeals process 170
Staff involved in registration process 38

Additional comments:

The number of staff indicated in the Appeals Process area above refers the department that handles the Good Character Review procedures, which are a pre-requisite to licensure.

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If you have specific questions about the Licensing Process, you may contact:

Licensing and Accreditation - Professional Development and Competence Department
The Law Society of Upper Canada
130 Queen Street West, Toronto, Ontario M5H 2N6
Email: licensingprocess@lsuc.on.ca
Telephone: 416-947-3315 Toll Free: 1-800-668-7380, extension 3315